INSTRUCTION FOR MODERATORS, DISCUSSANTS & SPEAKERS

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INSTRUCTION FOR MODERATORS, DISCUSSANTS & SPEAKERS

All the sessions will be conducted in English.
All presentation and presentation data should be in English.

Oral Presentation

MODERATORS & DISCUSSANTS

Please be seated on the Next Moderators’ Seats on the right front side of the session room at latest 10 minutes prior to your session.
Moderators are requested to organize your session on time.

SPEAKERS

Only PC presentation will be available. Slide projector, overhead projector and video CANNOT be used.
No designated template for the slides is provided.
Please disclose any conflicts of interest (COI) related to the content of your presentation in your presentation slides.

  1. Compatible personal computers
    *Windows: Bring your presentation data saved in the USB memory. Any other media cannot be used. In order to avoid the virus infection, please scan your data with updated anti-virus software beforehand. If your presentation data includes the video, please bring your own PC.
    *Macintosh: Bring your own PC with the back-up data in Windows format of your presentation data just in case. DO NOT bring the data only.
  2. Video and sound
    Video and sound functions will be available.
  3. Instructions for those who bring the USB memory (Windows only)
    PCs with Windows and Microsoft PowerPoint will be used. The monitor size is 1920×1080. Be sure that all the data appears on the screen without any defect under this environment.
    <Fonts>
    Times New Roman, Century, Century Gothic or Arial is highly recommended to avoid screen layout imbalance.
    <Registration of Presentation Data >
    For registration of your presentation data, visit the Speakers’ Ready Center (12F Foyer) at latest 30 minutes prior to your presentation.  Check that all your presentation data appears on the screen properly, especially if the data was originally created in a Macintosh and converted to the Windows format.
    You can check in anytime regardless of the presentation date.
    All installed data will be deleted by the Secretariat after the Congress.
    <At Your Presentation>
    Be ready on the Next Speakers’ Seat near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.
    Your presentation data will be ready on the speaker’s podium. Handle your presentation data by yourself, using the mouse and keyboard. Laser pointer will be available. Note that the Presenter View CANNOT be used.
  4. Instructions for those who bring their own PC
    Bring your PC with the AC adaptor and auxiliary output adaptor to HDMI. If necessary, be sure to bring a connector.
    The monitor size is 1920×1080. For proper data projection, please adjust your screen setting to 1920×1080.
    Cancel your screen saver, power saving setting and Wi-Fi connection in advance, especially if your data includes video and sound.
    <Registration and Return of Personal Computer>
    So as to test the connection and check your presentation data, visit the Speakers’ Ready Center (12F Foyer) at latest 30 minutes prior to your presentation.
    Your PC will be posted with a name tag by the PC staff to avoid the confusion.  Please receive the receipt.  Bring your PC to the PC Operation Desk in your presentation room and pick up your PC in exchange of the receipt there.  Be sure not to forget to pick up your PC when your presentation finishes.
    <At Your Presentation>
    Please be ready on the Next Speakers’ Seat near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.
    Your presentation data will be ready on the speaker’s podium. Handle your presentation data by yourself, using the mouse and keyboard. Laser pointer will be available. Note that the Presenter View CANNOT be used.
  5. Speakers’ Ready Center
    Place 12F Foyer
    Time (November 5) 7:30-16:00/(November 6, 7) 7:30-17:30

★DO NOT bring the tablet nor smartphone.

★To avoid any trouble caused by the PC diversity, be sure to visit the Speakers’ Ready Center.

e-Poster Presentation

Please prepare the presentation data using the Microsoft PowerPoint (.pptx).  PowerPoint 365 is suggested.  Please refer the following information.

*Please note that the older versions may cause any troubles like text misalignment.

*If you created your data on a Mac, please check it on a Windows computer before submission.

  1. File size
    Please set your screen to 1920×1080 (16:9).  All the slides should be in the same size.
    You cannot use a large single-sheet slide (poster-type).
  2. Disclosure of the COI
    Please disclose any conflicts of interest (COI) related to the content of your presentation in your presentation slides.
  3. Video & sound
    Video and sound cannot be included in the presentation data.
  4. Fonts
    Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New and Georgia are strongly recommended to avoid screen layout imbalance.
  5. File name
    File name is not specified.
    *Submitted data will be named automatically by our portal system according to our designated rule.
  6. Submission period
    We will start the submission receipt on October 8 and finish it on October 26 JST.

The unique ID and password are required for submission.  The ID and password will be announced by email message on October 8 JST.

Please be sure to meet the deadline.  The revision of the data after the deadline won’t be available.

★Please complete your REGISTRATION BEFORE OCTOBER 15 JST.  Otherwise, your presentation will be CANCELLED.